Tips For Hiring A Minibus For Your Event

If you're organising a corporate event, providing complimentary shuttle services can significantly impact your attendees' experience. Participants may have to navigate unfamiliar routes without shuttle services or spend money on popular rideshare apps.

Offering shuttle services means they are more likely to arrive promptly and be ready to network, which can enhance the overall experience for you, your team, and your guests. Our expertise is in corporate events; we know what it takes to run a successful large-scale event.

To execute a successful transportation plan at your next conference, follow our ten tips for hiring a minibus for your events below.

Plan Your Routes

When organising an event, it's important to consider the path that attendees will take on the day of the event. This includes adding any partner hotels or satellite parking lots to the route.

However, planning the route can be tricky if the venue is located in a densely populated area. To make this easier, you could use a tool like Google Maps to plot out each stop on your itinerary, which can help you plan the most efficient route.

Additionally, it's important to stay aware of any other nearby events or construction work that could impact traffic on the day of the event. This will help you prevent your shuttles from getting stuck in traffic and ensure that they stay on schedule.

Planning alternate routes ahead of time can also be helpful if you need to reroute the buses due to unexpected traffic situations.

Pro Tip: On the day of your event, appoint a volunteer or team member to track traffic conditions so you aren’t surprised by delays when it’s too late.